Human Resources Manager - City of Parkland
City of Parkland
Human Resources Manager
Salary Range: $59,176.00 - $96,158.40 Annually
Closing: Open Until Filled
Position Reports to: Director of Finance & Administrative Services
Positions Supervised: HR Specialists, Volunteers
DISTINGUISHING FEATURES OF THE POSITION
Oversees the day-to-day operation of the Human Resources Department ensuring compliance with Federal, State, local laws, rules and regulations. Maintain Employee Handbook, Rules and Regulations, Job Descriptions, Pay and Classification. Recruitment and selection, employee relations, employee benefits, training and organizational development.
Work is performed under the general direction of the Director of Finance & Administrative Services.
FUNCTIONS & DUTIES
- Plans, organizes, directs, coordinates the Human Resources Department's work plan; assigns projects and programmatic responsibilities; reviews and evaluates work methods and procedures; meets with staff to identify and resolve problems.
- Plans, organizes and directs the activities and staff of the Human Resources Department, including recruitment and selection, classification and compensation, employee benefits, health and safety, organizational development and training, and employee relations at all City faculties.
- Under the guidance of the Director of Finance & Administrative Services, manages the development and implementation of Human Resources department goals, objectives, policies and priorities.
- Serves as HIPPA privacy officer and ADA coordinator.
- Identifies best recruiting strategies and avenues that will result in the attraction of qualified candidates for the City.
- Oversees the recruitment cycle of all positions available in the City, including interviews, background clearance, new hire orientation, and maintenance of online recruiting tool (NEOGOV) and communication (Civic Plus) portals.
- Manages employment offers based on the City’s best interest.
- Develops, implements and monitors onboarding process for new hires to include completion of required paperwork and training(s).
- Works with management staff regarding recommendations for hiring, disciplinary action and/or termination of staff. Manages all employee relations issues and conducts investigations that result in recommendations for disciplinary action and/or termination of staff.
- Provides information and guidance regarding FMLA, COBRA, EAP, etc.
- Develops and maintains a system to manage and update confidential personnel files, including database for staff, new hires and resignations as well as evaluations, increases and promotions. Serve as custodian of job descriptions ensuring that all job descriptions are current and approved.
- Directs and coordinates the administration of the various benefit programs, including health, dental, retirement accounts (401 & 457), life and disability insurance, voluntary benefits, and the Employee Assistance Program.
- Serves as the City’s safety lead responsible for identification of potential safety risks, compliance with applicable safety guidelines/statutes, implementation of safety initiatives, monitoring of potential trends and risks.
- Administers Workers Compensation program and works with selected carrier to reduce potential liability and costs.
- Provides support and guidance to the City’s Safety Committee.
- Assists the Director of Finance & Administrative Services with management of employment litigation pending against the City, including hiring outside attorneys, evaluating claims and negotiating settlements. Assists with internal investigations and dispute resolution; prepares responses to EEOC charges. Assists City staff and elected officials in handling of claims. May attend or provide representation of City at personnel related hearings and investigations.
- Responsible for the preparation and management of the Human Resources budget.
- Administers and coordinates internship and volunteer placements for all departments throughout the City.
- Attends and participates in professional group meetings; stay abreast of new trends and innovations in the field of human resource management.
- Performs other duties that may be assigned.
(Determined by the Director of Finance & Administrative Services)
QUALIFICATIONS & COMPETENCIES
- Bachelor's degree from an accredited college or university in public, personnel or business administration, or related field, and five years’ experience in all phases of public or private sector personnel administration including three years of progressively responsible supervisory experience.
- Certification as a Senior Professional in Human Resources (SPHR) highly desirable.
- Master’s Degree preferred.
- Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.
- Knowledge of the theory and procedures of public personnel administration, research methods and objectives.
- Knowledge of modern records management techniques, including legal requirements for recruiting, testing, hiring and termination, and handling of complaints.
- Ability to perform complex mathematical computations to enable cost analysis.
- Knowledge of OSHA safety rules and regulations, ADA and FMLA.
- Knowledge of laws of State of Florida relating to Workers Compensation and knowledge and ability to apply Federal Rules relating to ADA, FMLA, FLSA and Davis-Bacon Act.
- A minimum of Five (5) years municipal experience in the Human Resources Field preferred.
- Organizational skills required to establish priorities, maintain Human Resources files, and retrieve and prepare reports from such records as requested.
- Proficient in the use of Excel, PowerPoint and other Microsoft Office applications.
- Ability to prepare and administer Departmental Budget.
- Maintain the confidentiality of records and information obtained during the course of the day.
- Must be able to deal with interruptions and effectively communicate with the general public and other employees.
- Ability to read and understand complex material relating to Human Resources, insurance and legislation that affect the Human Resources function.
- Work is performed in an air conditioned office.
- The employee is required to sit for long periods of time, stand, bend, talk, and hear.
- The employee is required to walk, use hands to operate equipment, finger, handle or feel objects, or controls, and to reach with hands and arms.
- The employee may occasionally lift and/or move heavy objects. Specific vision abilities required by this job includes close vision and the ability to adjust focus.
- Reasonable accommodation may be made to enable an individual to perform the essential functions of this position.
DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed in an attempt to illustrate essential functions and basic duties, in addition to “peripheral tasks” or that could generally be considered “other duties as assigned”. In no instance, however, should the duties, responsibilities, and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform in the position.
In accordance with Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the functions & duties as described.