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Assistant Finance Director - Town of Belleair

Town of Belleair
Assistant Finance Director
Salary Range: $52,000 starting, DOQ
Closing: Open Until Filled 
 
 
Summary/Objective
The Assistant Finance Director is responsible for assisting the Finance Director/Assistant Town Manager with the fiscal functions of the Town, while maximizing the efficiency of available resources, in accordance with generally accepted accounting and financial principles established by regulatory and advisory federal and state organizations. The Assistant Finance Director oversees all payments and disbursements on behalf of the Town, all departments and agencies thereof. Additionally, the Assistant Finance Director manages the annual external audit. They are primarily responsible for the compilation and submission of the Comprehensive Annual Financial Report (CAFR). Further, the Assistant Finance Director assists with the Town's operating and capital budgets; the functions of accounting, grant management, payroll, revenue collections, disbursements, risk management, funds investment, performance audit, along with the associated financial and accounting software. Also, the Assistant Finance Director provides support to other department heads and keeps the Finance Director apprised of any matters related to the Finance Office and its daily operations. The Assistant Finance Director acts on behalf of the Finance Director in his/her absence.  
 
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  1. Maintains compliance with town policies, internal controls, GASB rules, GAAP and general best practices in financial management. Conducts internal audits of any financial functions as necessary.
  2. Responsible for the accurate preparation of fiscal records, reports and accounts for all financial funds, payroll, utility billing, fixed assets, capital projects and grants.
  3. Oversees all payments and disbursements on behalf of the Town and all its departments.
  4. Manages the annual external audit. Is responsible for the compilation and submission of the Comprehensive Annual Financial Report (CAFR).
  5. Participates in the preparation of the Town's annual budget, strategic plan, and a variety of financial reports and statements. Prepares long range analysis and cost studies of revenues, expenditures, and bond issue requirements.
  6. Serves as town liaison to external agencies for cooperatively funded projects. 
  7. Analyzes, recommends, and assists in installing new or modified fiscal and management systems, forms, procedures, and other financial and accounting matters.
  8. Assists with development and compliance monitoring for competitive solicitations and other forms of procurement.
  9. Responsible for ensuring proper and prompt payment for all goods and services. Serves as secondary controller.
  10. Participates in developing department goals, objectives and systems.
  11. Manages the selection, training, development, motivation, discipline and evaluation of Finance employees.
  12. Attends regular and special Town Commission meetings as required by the Town Manager.
  13. Acts on behalf of the Finance Director/Assistant Town Manager in his/her absence.
  14. Assist with other departmental functions as directed.
(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including Town-directed work assignments in the event of a declared emergency.) 
 
Competencies
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Specific Capacity.
   1.    Problem Solving/Analysis.
              a.   Must be able to dissect, evaluate and understand complex financial problems including pattern identification, obfuscated transaction analysis and ledger correction.
              b.   Understanding logical operations
              c.   Identify problems or problems likely to arise. 
   2.    Financial/Accounting Skills.
              a.   Knowledge of GASB rules and GAAP.
              b.   Ability to perform accounting functions using the town’s enterprise software, as well as use spreadsheets and calculators.
   3.    Communication Proficiency.
              a.   Structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
              b.   Communicating effectively in orally, electronically, and in writing as appropriate for the needs of the audience.
              c.   Must be able to present in front of advisory boards and the Town Commission
   4.    Ethical Conduct.
              a.   Complies with the State of Florida Ethics Laws, and Town Code of Ethics.
              b.   Exercises sound judgment in cases of ethical uncertainty and puts the interests of the public above their personal interest.
   5.    Time Management.
              a.   Ability to achieve multitude of tasks when due.
              b.   Ability to coordinate projects with vendors and other employees to meet deadlines.
   6.    Project Management
              a.   Must be able to successfully implement and use best practices in government financial management.
              b.   Must be able to maintain the GFOA Certificate of Achievement in Financial Reporting Award.
              c.   Must be able to build and maintain collaborative relationships among all departments in the Town, other Town’s stakeholders, as well as state and federal officials.
 
Language Skills
Ability to read, analyze, and interpret complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public group, and/or boards of directors. Must understand the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.  
 
Mathematical Skills
Ability to work with mathematical concepts such as arithmetic, algebra, logical functions and statistics; and their applications.
 
Reasoning Ability
Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.
 
Computing Ability
Knowledge of Microsoft Word, Excel, Access and other related software is required to maintain productivity. Knowledge of Google Apps. Ability to use other software as directed. 
 
Machine Operation Abilities
Must be able to operate office equipment including copy machines, fax machines, cutters, binders, and postage machines.
 
Safety Training Requirements
FEMA/NIMS ICS
 
Supervision Received
Work is performed with a high degree of independence, subject to policy direction by the Assistant Town Manager.
 
Supervisory Responsibility
This position has supervisory responsibility for three employees: Accounting Services Clerk I (Accounts Payable), Accounting Services Clerk I (Utility Billing), Accounting Services Clerk II.
 
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets and fax machines.
 
Physical Demands-(Occasional=1-3 Hrs; Frequent=3-5 Hrs; Constant=5-8 Hrs - Per Work Day)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to talk to hear. This is largely a sedentary role with constant sitting; however, some occasional filing is required. The primary functions require sufficient physical ability and mobility to work in an office setting, to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; required travel to other locations using various modes of private and commercial transportation; and to frequently interact verbally and in writing to communicate and exchange information. The lifting requirement is not to exceed 30 lbs.
 
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional evening and weekend work may be required as job duties demand. The position is FLSA Exempt. The work hours are flexible, and employees may work remotely as approved.
 
Travel
Occasional travel is required for seminars and continuing education.
 
Required Education and Experience
[Indicate education based on requirements that are job-related and consistent with business necessity. See example below.]
  1. A bachelor's degree and three to five years' accounting, finance, business administration, or public administration experience; or a Master's degree in accounting, finance, business administration or public administration and two years' experience in the accounting, finance, business administration, or public administration field; or seven years of experience in the accounting, finance, business administration, or public administration, or any similar combination of education and experience.
Additional Eligibility Qualifications
  1. CGFO/CGFM preferred.
  2. CPA certification highly preferred.
Work Authorization/Security Clearance (if applicable)
This position is considered a safety sensitive position and is subject to a criminal background check.  The position is subject to a pre-employment  physical and drug screen.
 
AAP/EEO Statement
It is the policy of the Town of Belleair to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, protected veteran or disabled status. This policy related to all phases of employment, including, but not limited to, recruiting, employment, placement, upgrading, demotion or transfer, reduction of workforce and termination, rates of pay or other form of compensation, selection for training, the use of all facilities, and participation in all town-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity, or age limitations will be adhered to by the town where appropriate.
 
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities, that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 
Interested Applicants please visit http://www.townofbelleair.com/Jobs.aspx
 

Signatures
This job description has been approved by all levels of management:
Manager____________________________________________________________
HR_________________________________________________________________
Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.
Employee_______________________________________Date_______________ 

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